Using DropBox or a Cloud Drive
DropBox Or Other Cloud Storage - What?
Cloud Storage, for example DropBox, is storage that is available on line. It's rather like those storage boxes you can rent if you have too much furniture for your house, or are moving between houses, except that it's on line (in the cloud) and you access it, not by road but by uploading and downloading information, exactly like sending an email or a photograph to a relative.
Everyone on here is using or accessing a computer of some kind, whether it's a phone, a Tablet, a laptop or a desktop PC. Some of us use them all at different times. Our computers (whatever kind) store our memories (photographs and videos) our documents (emails, letters to the bank, poetry, articles for Personapaper, etc) and our programs and apps (software for improving photographs or word processing a fantastic article) and a lot more. Computers can fail. They can crash or get old. If your computer crashes, you may lose some of that important data, like the photograph that means something special or your tax return or an email from someone. You need to back up your data. You can do that by copying it to CD or DVD or an external hard drive, or to a cloud based service.
Here is an article I wrote about digital rot and how your storage devices may not keep your data safe. If your computer does not have enough storage space for all your data you might store some of it in an external hard drive or thumb drive but if that is your only copy, you may find that the device can crash or become unusable. So you need to keep 2 copies. By using a cloud based storage service, THEY keep your data safe and you can access it from anywhere.
I am covering dropbox because I have it and so can talk about how it works. Others are probably just as good, once you get used to using them.
With Dropbox, you get a new folder on your Windows Explorer list of folders. It's called "Dropbox" - Duh! Everything in that folder gets automatically saved to the cloud as you write it. So that folder can exist on your computer AND your laptop as well as in the cloud and that means you can access your data wherever you are, at home or out and about.
Only Saved IF in DropBox Folder
The data is only saved to the cloud if it is in your dropbox folder, so rather than have to remember to put things into the dropbox folder, I do ALL MY WORK in Dropbox. That Drop box folder on my computer opens out to show several folders inside. I chose all the names and I work in each one as necessary. This is the Dropbox folder on my PC. On my laptop there are fewer folders because it has less memory but all those folders are still safe in the cloud. And I can (and have) accessed them from elsewhere too, such as my daughter's computer.
Image Credit » (c) Megl my own screenshot